Help & documentation
Everything that's in e-Hansa today, explained. Pick a topic from the left, or start with the basics.
Getting started
Sign in, create your first company, and find your way around.
Companies
Manage multiple companies and switch between them.
Users & access
Invite colleagues to a company by email.
Dashboard, search & quick-add
Get a feel for your business and jump to anything fast.
Your language
Switch the app between Estonian and English.
Chart of accounts
The list of accounts your bookkeeping posts to.
Currency
Set the base currency your company keeps its books in.
Payment methods
Bank accounts and cash registers, linked to your ledger.
Fiscal years
Define your accounting years and the current one.
Number series
How each register numbers its documents - ours, or your own.
Sales rounding
Ask for round money - to the nearest 5 or 10 cents - without touching the VAT.
Taxes
VAT and other taxes - rates over time, brackets, and a calculator.
Company details
Your name, registration and bank details - shown on documents.
Email (SMTP)
Connect your mail server so e-Hansa can send on your behalf.
API keys
Let your own software read and write one company's data.
General journal
Record double-entry transactions; drafts and confirmed entries.
Customers & suppliers
Your contacts - anyone you sell to, buy from, or both.
Articles (products & services)
The products and services you put on invoices and bills.
Sales invoices
Create, confirm and get paid - with the bookkeeping done for you.
Credit notes
Reverse or correct a confirmed invoice - a return, overcharge or cancellation.
Advance invoices
Ask for part of the money before you deliver - and settle it against the final invoice.
Quotes
Send customers a price offer, then turn an accepted one into an invoice.
Sales orders
Confirmed customer orders that reserve stock and turn into invoices.
Purchase orders
Order from suppliers, track what's on the way, and receive it on a bill.
Related documents
Raise a purchase order from a sale, and see which documents belong together.
Vendor bills
Record what you buy from suppliers - with input VAT handled for you.
Expense reports
Reimburse yourself or staff for expenses paid out of pocket.
Supplier price lists
What each supplier charges, by code, and how long that price stands.
VAT declarations
Generate periodic VAT returns from an editable form, and close the period.
Payments
Record money in and out, and settle invoices and bills.
Reports
Balance sheet, profit & loss, trial balance and the VAT report.
Stock & warehouse
Track inventory items with automatic FIFO costing.
Warehouses
Where your stock lives - and which of it is actually yours.
Stock transfers & waybills
Move goods between your warehouses in two steps, with a waybill.
Packing slips
The sheet that travels in the box - printed from an invoice or an order.
Opening stock & stocktaking
Get your existing stock in without invoices, and check the shelves later.
Recipes
Bills of materials - which stock items go into making a product.
Production
Make finished stock from a recipe - consume materials, receive the product at real cost.
Printing & emailing documents
PDFs for invoices and bills, plus attaching supplier originals.
Copying a document
A fresh draft with the same lines and texts, for the document you have all but written before.
Internal memo
A note on a document for your company only - printed on no PDF, ever.
General ledger
Every posting against one account, with a running balance.
Account balances
Every account's balance as of a date - your chart, at a glance.
Bank reconciliation
Tie your books to the bank statement by ticking off cleared transactions.
Fixed assets & depreciation
Register what you own and write it off over its useful life.
Employees
The people you pay, their salary and which taxes apply.
Payroll taxes
How payroll taxes are defined - and how to add your own.
Pay runs
Calculate a period's payroll, review payslips, and post it.
Payroll tax declarations
Periodic payroll tax returns (e.g. the Estonian TSD) from an editable form.