e-Hansae-Hansa
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Vendor bills

Record what you buy from suppliers - with input VAT handled for you.

Vendor bills are the purchase side of invoices. Record a supplier's invoice, and when you confirm it, e-Hansa posts the expense and the input VAT automatically.

Creating a bill

  1. Open Purchasing → Vendor bills and choose New bill.
  2. Pick a supplier and enter their invoice number and date.
  3. Add lines - pick an article or type your own, with VAT per line.
  4. Save as a draft, or Confirm to post it.

What confirming does

Confirm posts a journal entry: debit the expense accounts and the input VAT, credit Accounts Payable. The bill is then locked; Reopen turns it back into a draft.

Empty starter rows are dropped when you save, and a draft bill can be deleted from the ⋯ menu inside it as well as from the list. A bill dated in the past gets the VAT rate of its own date - see Taxes.

What you have to pay

Four cards above the bill list show where your payables stand:

  • To pay - what is still unpaid on confirmed bills, and on how many.
  • Overdue - how much is past its due date, how many bills and how many days the oldest has waited, with the share of bills you paid on time over the last twelve months.
  • Due in the next 7 days - bills falling due from today to a week ahead that are not overdue yet: this week's payments.
  • Billed this month - compared with last month.

Click To pay, Overdue or Due in the next 7 days to filter the list to exactly those bills, and click again to see all of them. The tabs above the table - All, Draft, To pay, Due soon, Overdue, Paid - do the same.

Confirmed bills feed the input-VAT side of the VAT report, so your VAT return reflects both sales and purchases.